Over 7% of all paper documents go missing.
Certified mail is a highly secure and reliable way to send important items. It provides proof of delivery and the ability to track your package online.
This can be especially useful if you need to prove that you sent something, such as legal documents. It also provides an extra layer of security if you need to send sensitive information.
If you are wondering how certified mail works, this short and simple guide is for you.
Table of Contents
Get a Certified Mail Form
The United States Postal Service, or USPS, certified mail form, is a legal document that proves you mailed something through certified mail. If you don’t have one, or if it’s not filled out correctly, USPS won’t accept your package.
The certified mail form has two parts: an application and a mailing receipt. Both have to be filled out correctly before you can mail anything through certified mail.
You can get a certified mail form at any post office or online.
Fill Out the Form
Once you have the form, complete it by filling in your name, address, and the recipient’s name and address. Then check off “Certified Mail” from the list of services provided by USPS.
If you want to send more than one piece of certified mail, simply repeat this process for each piece.
Include the Return Receipt Document
Once you have the form filled out, include a return receipt document. This gives you proof that your recipient received the certified mail piece.
The return receipt is a small card that has a unique serial number and a barcode on it. When USPS delivers your letter to the recipient, he or she has to sign this card and then give it back to USPS.
This ensures that USPS knows exactly when the recipient received their mail piece and who signed for it.
Add Postage and Mail
Once you have your certified mail piece ready, add postage and mail it in.
You can use the USPS website to find out how much postage to add based on the weight of your letter. If you don’t have access to a computer or printer at home, you can visit any post office or retail shipping store for help with this part of the process.
Track Your Package
Once you’ve mailed the letter, you’ll be able to track its progress through USPS.
You can use this tool to see where your certified mail piece is in the delivery process and when it will arrive at its destination. Use these usps tracking code abbreviations to help you out.
Receive Proof of Delivery Through Certified Mail
Certified mail is a great way to prove that you sent something.
Once you receive the letter back from USPS, they will stamp it with the proof of delivery date and time. This stamp is how you know the intended recipient received your certified mail piece.
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