7 Benefits to Consider Electronic Document Management System
Electronic Document Management System in Documentation in any company acts as an imperative task. Every process in a business requires some or the other type of “paperwork” which requires to be safeguarded. However, keeping physical proof or file work demands higher economical burden on any company. You might have to assign a responsible resource to maintain the records timely. Not that it doesn’t have its pros but the cost of keeping a safe environment within your office will only add to inefficiency. This is where document management system in India has made significant improvement. Thanks to the digital transformation era, every enterprise is now looking for an alternate in their operations to make working seamless.
Do you still believe the traditional documentation process is working well for you? Let us introduce you to the myriads of benefits an electronic document management system can bring to you and change your mind.
Bye-Bye to Email Terror
Emails are a great tool for communication in a formal setup. It is greatly regarded when you’ve to transfer important information. But these are the most unstructured format of communication as well. There are a lot of employees facing troubles to construct a sensible email which contains information in the snackable format. Also, to manage and maintain the records is difficult after the trail mails get longer.
To get rid of this everyday challenge, you can choose an electronic document management system in India that will allow you to format, organize and track your documents in the most efficient manner.
Version Control and Tracking
One of the most loved Google Suite features is version control. Imagine if you had the same ability and features when it comes to controlling your electronic documents? This is a saviour tool if you’ve many stakeholders working on a document which has a high market value. To recall or revisit the previous few versions, all you got to do is click on the list of saved versions of your file.
Traditional, you’ll be lost to revise the changes that aren’t even marked on the papers.
Control Stakeholders and Assign Functionality
Adding to the pool of benefits, you can easily control the number of stakeholders who can access the file. You can also give them a controlled view if you don’t want them to make any edits but just view it. With document storage services, you can also track down the visiting details or access details of any file. If you’re the head of the HR department, you will exactly know who used the “Employment Policy 2020” file and if any changes were made.
Better Search with Filters
Sorting important papers and going through each page to find required information is tiresome. Imagine doing so during a crisis. You might miss out on opportunities if you couldn’t successfully get the file you require. However, with document management software, the cumbersome task is sublimed into 1 step task. With advanced search feature and indexed files, you just have to type the keyword to find the information of the file in demand.
Having the hi-tech security securing your documents, it’s peace of mind you’re buying. We create the meshes of hack-proof coding and encryption running to secure your E-Docs. You are in absolute control of who access the doc. We provide you with the audit trails, login password and secured back end to ensure no leakage of sensitive data. Our system creation goes through no-flaw testing progress that rigorously fixes and updates the software.
Automate Document Lifecycle
The most interesting and upgraded feature of an Electronic document management system is managing document’s lifecycle. Indicative of adding more ease in dealing with a ton of official communication and marketing documents, EDMS allows you to deliver the files at a scheduled time. This ensures continuous operations of a project while taking care of the documentation work. For example, in the account section, you can see its application in updating salary slips, taxation, billing and invoice raised, etc.
You are signing up for a technically advanced document storage services but at a higher ROI. Your handling and operational cost are reduced significantly. While this isn’t it. Along with cost minimization, you also get upgraded security, efficient lifecycle, no human error and portability of essential documents. What’s not to like about the most beneficial deal you can make with an electronic document management system in India?
In quest of finding a solution to reducing the paperwork and making your administration tasking a lot easier, you’ve got to have an Electronic Document Management System in your enterprise. It is not only going to make the operations seamless but also improves the quality of communication, inbound and outbound. Read our the clientele, range of services, compare the price tags and reviews about our services. We’re sure to be aligned with your business needs.
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